The Etiquette of Sending Invitations: When and How

Sending invitations may seem simple, but timing and method really matter. The right approach ensures your guests feel considered, informed, and excited to attend. Whether it’s a formal dinner or a casual backyard party, here are some important invitation etiquette tips—and how Sonfie helps you follow them effortlessly.

1. Send Invitations Early
Give your guests enough time to plan. Here’s a general guide:

• Weddings: 6–8 weeks before (save-the-dates even earlier)
  
  

• Birthday or baby showers: 3–4 weeks before
  
  

• Holiday parties: 3–6 weeks in advance
  
  

• Casual events: At least 2 weeks ahead
  
  

With Sonfie, you can prepare your invite ahead of time and schedule it to send at just the right moment.

2. Use the Right Tone for the Occasion
A formal event calls for a respectful tone, while a kids’ birthday party should feel cheerful and bright. Sonfie’s templates include default wording that you can personalize to match your event’s style and formality.

3. Include Complete Information
Make sure the invitation clearly states:

• What the event is
  
  

• Date and time (including time zone, if virtual)
  
  

• Venue or online platform
  
  

• Dress code (if any)
  
  

• RSVP deadline
  
  

Sonfie’s step-by-step guide ensures you don’t miss a single detail.

4. Respect Your Guests’ Time
Don’t send reminders too often or too late. Sonfie includes gentle automated reminders as the RSVP deadline approaches, so your guests get a friendly nudge without feeling spammed.

5. Acknowledge Their RSVP
When a guest RSVPs, follow up with a thank-you or confirmation. Sonfie can display a custom message after RSVP submission, and you can even set up an email to thank them automatically.

Practicing good invitation etiquette shows that you respect your guests and value their presence. Sonfie’s platform makes it easy to follow best practices while still adding your personal touch.