Every guest deserves to feel welcome, included, and comfortable at your event. Planning for accessibility isn’t just courteous—it’s essential. Here’s how to ensure your event is inclusive for guests with special needs:

1. Ask Guests About Needs Early
When guests RSVP, include a question about accessibility needs—wheelchair access, dietary restrictions, vision or hearing support, etc. Sonfie’s RSVP form can be customized to collect this info privately and respectfully.

2. Choose an Accessible Venue
Make sure your location has ramps, elevators, accessible bathrooms, and proper seating. Don’t forget to check lighting, sound systems, and entrance sizes. You can even add a “venue access info” section to your Sonfie event site to prepare guests ahead of time.

3. Offer Digital Participation Options
If some guests can’t attend in person, offer a livestream or photo update page via Sonfie. You can post recordings, activity photos, and personalized messages so they can still be part of the celebration.

4. Assign a Point Person
Have someone available at the event to assist guests with special needs. This can be a family member, a volunteer, or even the host. Mention this in your Sonfie reminders to let guests know support is available.

5. Keep the Environment Comfortable
Avoid loud, jarring sounds or flashing lights that might be distressing to neurodivergent guests. Provide quiet spaces and be flexible with seating and activities.

Accessibility is about empathy and preparation. With Sonfie helping you gather the right info and provide inclusive experiences, your event will be welcoming to all.