RSVPs do more than help you know who’s attending your event—they can also be used to tailor the event activities and entertainment to your guests’ preferences. Here’s how to use RSVPs to plan your event activities:

Collect preferences ahead of time. Include sections in your RSVP form where guests can indicate their preferences for activities. For example, if you’re hosting a birthday party or baby shower with multiple activities, you can ask your guests which ones they’d like to participate in. This allows you to better plan the flow of your event.

Plan for group sizes. Knowing how many guests plan to attend can help you structure your event activities accordingly. For example, a smaller guest list may be great for intimate, personal activities, while larger groups may require more structured games or entertainment options.

Personalize activities based on demographics. If your event includes guests of all ages or people with different interests, you can use RSVPs to help you plan diverse activities that will appeal to everyone. You can ask your guests about their age or interests on the RSVP form to help you choose age-appropriate games, activities, or entertainment.

Anticipate needs for specific activities. If you’re planning activities that require certain supplies (e.g., crafting or games), knowing how many guests will participate allows you to better plan for the necessary materials. This reduces waste and ensures everyone has what they need to enjoy themselves.

By using RSVPs to gather insights into your guests’ preferences, you can plan activities that cater to everyone, making your event more engaging and memorable.